Series VPRS 15212
Council Notice Papers (GRS 1138)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1850 - 1987
  Series in Custody 1850 - 1987
  Contents 1850 - 1987
Public Access: Not Applicable
Location:
Format of Records:
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1850 - 1987 Geelong (Town 1849-1910; City 1910-1993) VA 2431
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1993 - cont Greater Geelong (City 1993-ct) VA 3149
Description of this SeriesDescription of this Series
  • How to use the Records
    These records are not available at Public Record Office and are available through the Geelong Heritage Centre, 51 Little Malop Street, Geelong.

    These records have been serialised as part of the PROV Distributed Network Place of Deposit program. Geelong Heritage Centre has been approved as a Place of Deposit for permanent value municipal records for the region under s14 of the Public Records Act 1973.

    Notice papers are arranged in chronological order by date of issue. Select unit relevant to your research from the Accession Consignment List.
    This series is not indexed or controlled by another series. Researchers may need to know the date of the information they seek.

  • Function / Content
    This series consists of orders of the day for consideration by Council and notices of motion to be put to Council. Notice papers were issued to all councillors prior to council meetings. Through the notice papers, Councillors were notified of the dates and times of forthcoming meetings and provided with copies of any reports as background information to issues on the agendas. Copies of notice papers were required by legislation to be forwarded to councillors prior to council meetings. The municipal Institutions Act 1863 (27 VIC No. 184) established the requirements which included the period of notice to be given to councillors and to state the object of the meeting.

    The notice papers contain:
    - a request or summary from the Town Clerk to councillors to attend the meetings
    - details of any extraordinary business, special order or motions on notice
    - reports of committees which include, for the Finance Committee, a list or schedule of accounts for payment
    - other reports or notice of such reports
    - notice of orders of the day

  • Recordkeeping System
    Notice papers within each volume are in chronological order. The volumes are arranged in chronological order.

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