Series VPRS 14801
General Correspondence Files, Registry 6 Fair Trading and Business Affairs Division
About this Series Related Series Accessing the records in this Series
Date Range: Series 1995 - cont
  Series in Custody 1995 - 2006
  Contents 1995 - 2006
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1995 - cont Department of Justice VA 3085
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1995 - cont Department of Justice VA 3085
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the consignment details to determine whether the files are in Public Record Office in custody.

    Request files using the unit numbers and file numbers shown in the consignment details.

  • Function / Content
    This series consists of the correspondence of the Fair Trading and Business Affairs Division of the Department of Justice VA 3085. This Division is responsible for maintaining an effective framework for Fair Trading in Victoria and for providing an effective business licensing and registration function.

    This series superseded the annual single number system (VPRS 11082 General Correspondence Files, Annual Single Number System) operated by the Ministry of Consumer Affairs (VA 1026) and Consumer and Business Affairs (VA 3084) from 1985 to 1995.

  • Recordkeeping System
    Files are arranged in file number order.

    The files in this series were controlled by a computerised file management system known as RCMS or Records and Correspondence Management System. Its functions included: file number allocation, control of file titling, file tracking, and file search. RCMS also provided for the registration and control of individual items of correspondence.

    RCMS was first established within the central correspondence registry of the Attorney General's Department in 1987. In 1992, when the Attorney-General's Department was replaced by the Department of Justice, RCMS was selected as the new department's central file and correspondence management system.

    Over time, correspondence series created by different administrative areas within the Department, and sub-agencies under the Department's control, have been incorporated into the system. For purposes of file registration and thesaurus control, the Registries are more or less independent of each other. Each Registry is denoted by a simple sequential number, which is incorporated into the file number of file registered within that Registry, creating file number sequence for each Registry. In 1995, the Department's Fair Trading and Business Affairs Division began to register its correspondence files on RCMS, giving rise to this series.

    A number of Registry 01, 02, 10 and 11 files have been transferred into PROV's custody (refer to VPRS 12607 (Registry 1 Corporate Management), VPRS 12830 (Registry 2 Courts and Tribunal Division), VPRS 12631 (Registry 10 Police and Corrections Directorate), VPRS 12699 (Registry 11 Correctional Services).

    File numbers consist of an annual single number combined with the Registry number.

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Previous SeriesPrevious Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1995 - 1997 Closed 218
P0002 1995 - 1996 Closed 55
P0003 1995 - 2000 Closed 208
P0004 1995 - 2006 Closed 146
P0005 1995 - 2006 Closed 36
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