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Series VPRS
1359
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Register of Inwards and Outwards Correspondence (also known as Inwards and Outwards Letter Book)
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| Date Range: |
Series |
1857 - 1901 |
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Series in Custody |
1857 - 1901 |
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Contents |
1857 - 1901 |
| Public Access: |
Open |
| Location: |
Ballarat |
| Format of Records: |
Physical |
  | Agency which created this SeriesAgency which created this Series |
| Agency currently responsible for this SeriesAgency currently responsible for this Series |
| Description of this SeriesDescription of this Series |
- How to use the Records
The entries in each of the four discrete portions of this volume are made in chronological order.
- Function / Content
Successive Instructions to Clerks of Courts specified the creation of Registers of letters and other communications, both inwards and outwards to be kept according to a specified format. By the issue of the 1939 Instructions, these registers were referred to as Letter Books.
For inwards correspondence, these instructions specified that unless the item was marked to be returned, it should be endorsed, after registration, with the date and the name of the writer, and numbered with a current number (to be recorded also in the register) and filed in consecutive order, a short prcis of the subject matter having been first endorsed therein.
Inwards registers recorded the date of receipt, from whom, the date and subject of the letter and how the letter was disposed of (ie dealt with).
The Instructions also specified that in cases of importance (a term which was not defined), copies of communications outwards should be written in the (outward) letter register. By 1939 this instruction had been refined to read that all outwards correspondence should be entered in the outward letter books and that copies of communications outwards should be kept in the Office for cases of importance.
Outwards registers recorded the date of despatch, to whom sent, subject detail and postage costs.
- Recordkeeping System
This volume is arranged into 4 discrete sequences, each occupying a separate part of the volume. These sequences are, in the order in which these appear
;- register of outwards correspondence, 6 February 1857 - February 8 1886
- register of inwards correspondence, August 1893 - December 1898
- register of outwards correspondence, August 1893 - December 1898
- register of inwards and outwards correspondence, 1899 - August 1901.
In the final sequence, the register of inwards correspondence occupies the left hand page of each folio and the the register of outwards correspondence the right hand page.
The entries in each of the four discrete portions of this volume are made in chronological order.
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| Indexes and RegistersIndexes and Registers |
| Controlled SeriesControlled Series |
| Previous SeriesPrevious Series |
| Subsequent SeriesSubsequent Series |
| List/s of records in this seriesList/s of records in this series |
| Indexes and RegistersIndexes and Registers |
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