Series VPRS 12856
Index to General Correspondence Files, Overhead Design, Double Number and Single Number Systems
About this Series Related Series Accessing the records in this Series
Date Range: Series 1943 - 1997
  Series in Custody 1943 - 1997
  Contents 1943 - 1997
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1943 - 1983 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
1983 - 1989 Metropolitan Transit Authority VA 1044
1989 - 1997 Public Transport Corporation VA 2984
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Description of this SeriesDescription of this Series
  • How to use the Records
    Examine the index to identify the files of interest.

    Refer to the Consignment Details for VPRS 12858 General Correspondence Files, Overhead Design, Double Number System and VPRS 12857 General Correspondence Files, Single Number System.

  • Function / Content
    This series was created to provide access to files located in VPRS 12858 General Correspondence Files, Overhead Design, Double Number System and in VPRS 12857 General Correspondence Files, Overhead Design, Single Number System.

  • Recordkeeping System
    This was created to provide access to files located in VPRS 12858 General Correspondence Files, Overhead Design, Double Number System and in VPRS 12857 General Correspondence Files, Overhead Design, Single Number System.

    Files in VPRS 12858 were arranged under a double number system. The primary number represented a broad administrative function, and a secondary number that signified a more specific subject classification, eg 300.00 General, 300.311 Corrosion, 300.12 Local Investigations, 301.00 Administration, etc. This system appears to have commenced in 1943.

    Files in VPRS 12857 were arranged with an administrative term followed by a single number in the range 1001 - 1999. For example, Executive files comprised 1101 - 1199, Organisation files 1201 - 1299, Staff files 1301 - 1399, etc. This system commenced in 1983. Subject to further research, both of these sequences may form segments of larger recordkeeping systems.

    From 1983 to 1997 both sequences were used concurrently. A further series VPRS 12859 Subject Files, Overhead Design was created simultaneously with these series, forming part of the recordkeeping system, but was not indexed. Further research is required to document the record keeping system of the Overhead Design Group.

    This series also contains an index to Cable Field Note Books. However, as at November 2002, this series has not been located.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1943 - 1997 General Correspondence Files, Overhead Design, Double Number System VPRS 12858
1983 - 1997 General Correspondence Files, Overhead Design, Single Number System VPRS 12857
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1943 - 1997 Open 1
P0002 1943 - 1973 Open 1
Indexes and RegistersIndexes and Registers
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