Series VPRS 12821
General Index to VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division
About this Series Related Series Accessing the records in this Series
Date Range: Series 1981 - 1991
  Series in Custody 1981 - 1991
  Contents 1981 - 1991
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1981 - 1983 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
1983 - 1989 State Transport Authority VA 1038
1989 - ? 1991 Public Transport Corporation VA 2984
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1989 - 2003 Public Transport Corporation VA 2984
2003 - cont Department of Infrastructure VA 3971
Description of this SeriesDescription of this Series
  • How to use the Records
    This series was created to provide access to the correspondence by subject, location/place names and by name of the correspondent/ organisation and by station name during the period 1981 to 1991.

    Index entries were made under the headings, "Subjects", e.g., Staff, Accommodation, Telephones, etc., "Places Names", "Name of persons and organisations" and " Station Names". The index provided the correspondence registration number. The Registration number is a fraction number.The top number is the Secretary's Branch correspondence registration number. The bottom number is the Branch correspondence registration number.

    Having identified a relevant entry in the index, note the correspondence registry number and refer to the Consignment Details for VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division to retrieve the appropriate file.

  • Function / Content
    The Department of Railways was organised into various branches, each with its own separate registry and record-keeping systems dealing with its own activities and administration. The correspondence registered includes correspondence received from the public, other government departments, other railway branches including the Secretary's Branch. The Secretary's Branch correspondence referred to the Branch for action was registered in both systems and filed within the Secretary's Inward Correspondence series, ie VPRS 421.

    Related series
    A separate sequence of cards arranged by location covering the period 1967 to 1986 provided access to correspondence files (refer to VPRS 12749 Location Index Cards, Way and Works Branch.

  • Recordkeeping System
    All inward correspondence was registered upon receipt with a sequential number and the year (did not allocate new numbers each year). After the allocation of registration numbers from the Numerical Register and Movement Books (also known as Correspondence Register) VPRS 12747, details about the correspondence was recorded in VPRS 12746 Self Indexing Register (also known as Correspondence Register Index) under sections identified by names of organisations/individuals or subject areas (allowances, ariel photographs, Awards, etc) and place names from ?1967 to 1981.

    From 1981 to 1991 the correspondence was indexed on cards (in this series). The cards were arranged under several sequences, ie subject cards, place names and station name cards, and names of individuals and organisations cards.

    The Numerical Register and Movement Books (also known as Correspondence Register) VPRS 12747 recorded the folio (page) number of the entry in the Self-Indexing Register located in VPRS 12746 Self -Indexed Register, (also known as Correspondence Register Index) Way and Works Branch from 1967 to 1981) and from 1981 to 1991 the index heading number and the card number of the card located in this series.

    The general correspondence subject files controlled by this series are located in VPRS 12748.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1981 - 1991 General Correspondence and Works Files, Way and Works Branch / Engineering and Development Group, Transport Operations Division VPRS 12748
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
0 - 1981 Self-Indexed Register (also known as Correspondence Register Index), Way and Works Branch VPRS 12746
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1981 - 1991 Open 3
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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