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Series VPRS 12780
General Journal
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Date Range: Series 1853 - 1982
  Series in Custody 1853 - 1982
  Contents 1853 - 1982
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1855 - 1857 Surveyor-General's Department VA 2921
1857 - 1858 Department of Crown Lands and Survey VA 538
1858 - 1871 Department of Railways I VA 2877
1871 - 1877 Department of Railways and Roads VA 2875
1877 - 1884 Department of Railways 2 VA 2965
1884 - 1982 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1989 - 2003 Public Transport Corporation VA 2984
2003 - cont Department of Infrastructure VA 3971
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the Consignment Details and retrieve the general journal for the appropriate year.

  • Function / Content
    This series consists of general journals that were created to facilitate the 'posting' of credit and debit transactions into the appropriate ledger accounts. Like the cashbook, the general journal is a book of original entry, which records transactions in chronological order. General journals recorded the posting of amounts from one account to another and so provide a convenient record of other transactions, including adjustments to ledger accounts (to correct errors for example) and the sale or purchase of assets.

    This series began in 1853 when the private companies recorded grants in aid of 1000 received from Treasury. From 1856 activity in the journals greatly increased as the involvement of the government in the construction of railways intensified. From 1884 the Accountancy Branch of the Victorian Railways maintained this series.

  • Recordkeeping System
    The general journals were arranged in chronological order. Often two volumes constituted one year of reporting and where recorded were marked 1 & 2.

    From 1856 onwards, ledger balances for the year ending were documented in a format resembling a balance sheet. At some point, circa 1900, annual financial statements changed from a calender to financial year reporting cycle.

    Relevant accounts were identified by the ledger folio number, which was recorded in VPRS 12781 General Ledger.
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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1853 - 1891 Open 41
P0002 1891 - 1982 Open 61
P0003 1864 - 1864 Open 1
Indexes and RegistersIndexes and Registers
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