Series VPRS 12748
General Correspondence and Works Files, Way and Works Branch / Engineering and Development Group, Transport Operations Division
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1967 - ? 1992
  Series in Custody 1971 - 1991
  Contents 1971 - 1991
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
? 1967 - 1983 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
1983 - 1989 State Transport Authority VA 1038
1989 - 1992 Public Transport Corporation VA 2984
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2014 - cont Public Transport Victoria VA 4968
2015 - cont Department of Economic Development, Jobs, Transport and Resources VA 5034
Description of this SeriesDescription of this Series
  • How to use the Records
    1967 to 1981
    Researchers with a specific subject or searching for correspondence from an individual/organisation should consult VPRS 12746 Self-Indexed Register (also known as Correspondence Register Index), Way and Works Branch. The index provides access to the correspondence by subject, place name or location and by name of the correspondent or the organisation.

    Index entries were made under the headings, "General Subjects", "Places", "Name of persons and organisations". The index provided the correspondence registration number. The Registration number is a fraction number. The top number is the Secretary's Branch correspondence registration number. The bottom number is the Branch correspondence registration number.

    1981 to 1991
    Refer to VPRS 12821General Index to VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division.

    Consult the appropriate sequence, i.e., Subject Index Cards, Place Name or Location Index Cards, Name Index Cards.

    Take note of the correspondence registration number from the above index.

    Refer to the Consignment Details for VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division (this series) to retrieve the appropriate file.

    Related Index
    The file registration number may also be obtained from VPRS 12749 Location Index Cards to General Files, Way and Works Branch for the period 1967 to 1986.

  • Function / Content
    The Department of Railways was organised into various branches, each with its own separate registry and record-keeping systems dealing with its own activities and administration. The correspondence registered includes correspondence received from the public, other government departments, other railway branches including the Secretary's Branch. The Secretary's Branch correspondence referred to the Branch for action was registered in both systems and filed within the Secretary's correspondence series, ie VPRS 421.

    This series documented the activities of the Way and Works Branch of Victorian Railways and the Engineering and Development Group, Transport Operations Division, State Transport Authority. The Group was responsible for the provision of engineering, technical and scientific services, the design of rolling stock, civil engineering, signalling and communications installations and their construction, the setting and monitoring of standards for design, construction and maintenance of all rolling stock and the co-ordination of infrastructure maintenance programs.

    The series comprises general correspondence and works files containing correspondence, internal memos, plans of proposed works, tender and contract documents.

    Related Series
    The general files maintained by the Civil Engineering Department, Civil Construction Group are located in VPRS 12818 General Files, Civil Engineering Department, Civil Construction Group (Numeric System with C prefix).

    The capital works project files maintained by the Project Management Group are located in VPRS 12810 Capital Works Projects Files, Project Management Department, Alpha-Numeric System.

    The P7 to P 10 consignments of this series were previously processed as VPRS 12765.

  • Recordkeeping System
    All inward correspondence was registered upon receipt with a sequential number and the year (did not allocate new number each year). After the allocation of registration numbers from the Numerical Register and Movement Books (also known as Correspondence Register) VPRS 12747, details about the correspondence were recorded in VPRS 12746 Self Indexing Register (also known as Correspondence Register Index), Way and Works Branch under sections identified by names of organisations/individuals or subject areas and place names during the period 1967 to 1981.

    From 1982 to 1991 the correspondence was indexed on cards located in VPRS 12821 General Index to 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group.

    From 1983, a separate sequence of block numbers commencing from i.e. 6, 000 or 7, 000 or 2, 000 were used for Metropolitan Rail Division ( M.R.D.) civil construction files.

    The Numerical Register and Movement Books (also known as Correspondence Register) VPRS 12747 recorded the folio (page) number of the entry in the Self-Indexing Register in VPRS 12746 until 1981 and from 1982 to 1991 the card number and the index section number recorded on the card located in VPRS 12821 General Index to VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division.

    The general correspondence and works files are located in VPRS 12748 (this series).

    A separate sequence of location index cards was maintained in VPRS 12749 Location Index Cards, Way and Works Branch.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
? 1967 - ? 1981 Self-Indexed Register (also known as Correspondence Register Index), Way and Works Branch VPRS 12746
? 1967 - ? 1986 Location Index Cards, Way and Works Branch VPRS 12749
1967 - 1992 Numerical Register and Movement Books (also known as Correspondence Register), Way and Works Branch/Engineering and Development Group VPRS 12747
1981 - 1991 General Index to VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division VPRS 12821
Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1971 - 1983 Closed 112
P0002 1984 - 1984 Closed 22
P0003 1973 - 1988 Closed 31
P0004 1977 - 1991 Open 20
P0005 1973 - 1985 Closed 1
P0006 1978 - 1986 Closed 1
P0007 1984 - 1991 Closed 23
P0008 1983 - 1990 Closed 1
P0009 1977 - 1990 Closed 2
P0010 1982 - 1984 Closed 1
P0011 1979 - 1989 Closed 2
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
? 1967 - ? 1981 Self-Indexed Register (also known as Correspondence Register Index), Way and Works Branch VPRS 12746
? 1967 - ? 1986 Location Index Cards, Way and Works Branch VPRS 12749
1967 - 1992 Numerical Register and Movement Books (also known as Correspondence Register), Way and Works Branch/Engineering and Development Group VPRS 12747
1981 - 1991 General Index to VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division VPRS 12821
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