Series VPRS 12747
Numerical Register and Movement Books (also known as Correspondence Register), Way and Works Branch/Engineering and Development Group
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1967 - ? 1992
  Series in Custody 1967 - 1992
  Contents 1967 - 1992
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
? 1967 - 1983 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
1983 - 1989 State Transport Authority VA 1038
1989 - 1992 Public Transport Corporation VA 2984
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
1989 - 2003 Public Transport Corporation VA 2984
2003 - cont Department of Infrastructure VA 3971
Description of this SeriesDescription of this Series
  • How to use the Records
    1967 to 1981
    Refer to VPRS 12746 Self-Indexed Register (also known as Correspondence Register Index). This index was created to provide access to the General Correspondence and Works Files (VPRS 12748) by subject, location and by name of the correspondent or the organisation.

    Index entries were made under the headings, "General Subjects", "Places", "Name of persons and organisations". The index provided the correspondence registration number. The Registration number is a fraction number. The top number is the Secretary's Branch correspondence registration number. The bottom number is the Branch correspondence registration number.

    1981 to 1991
    Use VPRS 12821 General Index to VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division.

    Take note of the correspondence registry number and refer to the Consignment Details for VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group to retrieve the appropriate file.

    Note: This series may be used only if you know the correspondence registration number.

  • Function / Content
    The Department of Railways was organised into various branches, each with its own separate registry and record-keeping systems dealing with its own activities and administration. The correspondence registered includes correspondence received from the public, other government departments, other railway branches including the Secretary's Branch. The Secretary's Branch correspondence referred to the branch for action was registered in both systems and filed within the Secretary's correspondence series, ie VPRS 421.

    This series was created to allocate the correspondence registration number and to record the movement of the file for the period 1967 to 1992.

    Entries were made under the headings:
    - Branch Progressive Number (sequential number and the year of registration),
    - Other Number (Secretary's Branch Correspondence Registration Number),
    - Folio Number (of the Self -Indexed Register VPRS 12746 until 1981 and since then the index section heading number and the card number of the Card Index located in VPRS 12821 General Index to 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group ) and
    - Movement of the file.

    Related series
    A separate sequence of cards arranged by location or place name covering the period 1967 to 1986 provides access to correspondence files (refer to VPRS 12749 Location Index Cards, Way and Works Branch. The relationship of this (ie 12749) series with VPRS 12746 Self -Indexed Register (also known as correspondence Register), Way and Works Branch and VPRS 12747 Numerical Register and Movement Books (also known as Correspondence Register), Way and Works Branch is not known.

  • Recordkeeping System
    All inward correspondence was registered upon receipt with a sequential number number and the year (did not allocate new number each year). After the allocation of registration numbers from this series, details about the correspondence was recorded in VPRS 12746 Self -Indexed Register under sections identified by names of organisations/individuals or subject areas and location from 1967 to 1981.

    From 1982 to 1991 the correspondence was indexed on cards, see VPRS 12821 General Index to VPRS 12848 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group.

    This series recorded the folio (page) number of the entry in the Self Indexed Register VPRS 12746 until 1981 and from 1981 to 1991 the index heading number and the card number of the index cards located in VPRS 12821 General Index to VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group.

    A separate sequence of registration numbers was used for the Metropolitan Rail Division Files (MRD) during the period 1983 to 1985.

    The general correspondence and works files are located in VPRS 12748.

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
1967 - 1992 General Correspondence and Works Files, Way and Works Branch / Engineering and Development Group, Transport Operations Division VPRS 12748
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0001 1967 - 1992 Open 15
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
More research resourcesMore research resources