Series VPRS 12746
Self-Indexed Register (also known as Correspondence Register Index), Way and Works Branch
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1967 - ? 1981
  Series in Custody 1967 - 1981
  Contents 1967 - 1981
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
? 1967 - ? 1981 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1989 - 2003 Public Transport Corporation VA 2984
2003 - cont Department of Infrastructure VA 3971
Description of this SeriesDescription of this Series
  • How to use the Records
    This series was created by the Way and Works Branch of the Victorian Railways VA 2876 to provide access to the correspondence by subject, location and by name of the correspondent or the organisation during the period ??1967 to ??1981.

    Index entries were made under the headings, "General Subjects", "Places", "Name of persons and organisations". The index provided the correspondence registration number. The Registration number is a fraction number with the year prefix. The top number is the Secretary's Branch correspondence registration number. The bottom number is the Branch correspondence registration number.

    Having identified a relevant entry in the index, note the correspondence registry number and refer to the Consignment Details for VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division to retrieve the appropriate file.

  • Function / Content
    The Department of Railways was organised into various branches, each with its own separate registry and record-keeping systems dealing with its own activities and administration. The correspondence registered includes correspondence received from the public, other government departments, other railway branches including the Secretary's Branch. The Secretary's Branch correspondence referred to the Branch for action was registered in both systems and filed within the Secretary's Inward Correspondence series, ie VPRS 421.

    Related series
    A separate sequence of cards arranged by location covering the period 1975 to 1986 provides access to correspondence files (refer to VPRS 12749 Location Index Cards, Way and Works Branch. The relationship of this series (ie 12749) with VPRS 12746 Self-Indexed Register (also known as Correspondence Register Index), Way and Works Branch and VPRS 12747 Numerical Register and Movement Books (also known as Correspondence Register), Way and Works Branch is not known

  • Recordkeeping System
    All inward correspondence was registered upon receipt with a sequential number and year (did not allocate new number each year). After the allocation of registration numbers from the Numerical Register and Movement Books (also known as Correspondence Register) VPRS 12747, details about the correspondence was recorded in this series, VPRS 12746 Self Indexing Register (also known as Correspondence Register Index) under sections identified by names of organisations/individuals or subject areas (allowances, ariel photographs, Awards, etc) and place names.

    The Numerical Register and Movement Books (also known as Correspondence Register) VPRS 12747 recorded the folio (page) number of the entry in the Self-Indexing Register located in this series from ? 1967 to ? 1981.

    The general correspondence subject files controlled by this series are located in VPRS 12748.

    In 1981 this series was replaced by a card system, see VPRS 12821 General Index Cards , Way and Works Branch/Engineering and Development Branch.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
? 1967 - ? 1981 General Correspondence and Works Files, Way and Works Branch / Engineering and Development Group, Transport Operations Division VPRS 12748
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
0 - 1981 General Index to VPRS 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group, Transport Operations Division VPRS 12821
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1967 - 1981 Open 10
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
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