Series VPRS 12730
Director's Correspondence, Two Number System
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1928 - 1970
  Series in Custody 1928 - 1970
  Contents 1928 - 1970
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
Display entries per page
Date Range Agency Title Agency Number
? 1928 - 1970 National Gallery of Victoria VA 930
Agency currently responsible for this SeriesAgency currently responsible for this Series
Display entries per page
Date Range Agency Title Agency Number
? 1928 - cont National Gallery of Victoria VA 930
Description of this SeriesDescription of this Series
  • How to use the Records
    Search or browse the Consignment Details to identify items of interest. The Item Details 1 column represents original folder numbers. The Item Details 2 column represents labels for subject groups that were on the original storage units, lever-arch folders. The Item Details 3 column represents contents lists that were on the original folders.

  • Function / Content
    This series comprised general correspondence created or received by the National Gallery of Victoria's Director. The series includes records relating to the range of the agency's activities as well as the Director's copies of Trustees' agenda and minutes.

  • Recordkeeping System
    This series appears to have commenced as an accumulative series of the Director of the National Gallery, separate from the centrally controlled correspondence series, VPRS 805 Inward registered correspondence. Exactly when the series commenced is not known, though the earliest item found in the series is from 1928.

    When VPRS 805 ceased, probably in the 1950s, it was replaced by a system in which inward correspondence was not registered or controlled centrally. Instead, the Director and Deputy Director each kept an accumulative series of correspondence subject files that together comprised the general correspondence of the Gallery. The Director's correspondence comprised this series (VPRS 12730) and the Deputy Director's correspondence comprised the earlier portion of VPRS 12732 Deputy Directors' General Correspondence Subject Files. Outward correspondence appears to have been filed separately, at least from 1956; see VPRS 12973 Outward Correspondence. Later, a number of Deputy Directors and an Assistant Director were appointed; records of these officers comprised the later portion of VPRS 12732, VPRS 12978 Assistant Director's Correspondence Files, Subject Series and VPRS 13116 Administration Files.

    This series (VPRS 12730) was arranged in lever arch folders which were controlled by a two-number system. The first number represented a broad group, usually subject. The second number comprised a folder number within the broad group. For example, folder number 25/13 was the thirteenth folder in subject number 25, Conferences.

    It is possible that the two-number system of arrangement was applied to records in this series in October 1970, when a similar numbering sequence was applied to some records in VPRS 805 Inward registered correspondence. The system of arrangement was continued for newly created folders. Although similar in structure to the numbering system that was applied to some of VPRS 805, the groups and subjects denoted by the numbering system for this series were different.

    Within the folders, groups or subjects were further subdivided by labelled divider cards.

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
Controlled SeriesControlled Series
Display entries per page
Date Range Series Title Series Number
Previous SeriesPrevious Series
Display entries per page
Transfer Date Series Title Series Number
0 - ? 1953 Inward Registered Correspondence VPRS 805
Subsequent SeriesSubsequent Series
Display entries per page
Transfer Date Series Title Series Number
0 - ? 1953 Deputy Directors' General Correspondence Subject Files VPRS 12732
0 - ? 1970 Director's General Correspondence Files, Alphabetical System VPRS 12731
0 - By 1968 Assistant Director's Correspondence Files, Subject Series VPRS 12978
List/s of records in this seriesList/s of records in this series
Display entries per page
Consignment Number Contents Date Range Public Access No. of Units
P0001 1928 - 1970 Open 122
P0002 1959 - 1961 Open 1
Indexes and RegistersIndexes and Registers
Display entries per page
Date Range Series Title Series Number
More research resourcesMore research resources