Series VPRS 12602
Numerical Index to Secretary's Self-Indexing Inward Correspondence Register, Annual Single Number System I
About this Series Related Series Accessing the records in this Series
Date Range: Series 1872 - 1892
  Series in Custody 1872 - 1892
  Contents 1872 - 1892
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1872 - 1877 Department of Railways and Roads VA 2875
1877 - 1884 Department of Railways 2 VA 2965
1884 - 1892 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1989 - cont Public Transport Corporation VA 2984
Description of this SeriesDescription of this Series
  • How to use the Records
    This series may be used to locate full registration details for correspondence registered in VPRS 12621 Self-Indexing Register of Secretary's General Correspondence, Annual Single Number System I and filed in VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System. Use this series only if you know the registration number of the item you require.

    This series will give you the folio (page) number of the relevant item of correspondence in the Register. Consult the Consignment Details for VPRS 12621 to locate the appropriate volume.

    Once you identify the highest/top number under which the correspondence was filed refer to the Records Description Lists for VPRS 421 and identify the unit that holds your file.

  • Function / Content
    This series was used to obtain the next registration number for inward correspondence and to record the page number of the volume in which the full registration details were entered (in VPRS 12621 Self-Indexing Register of Secretary's General Correspondence, Annual Single Number System I.

    The series comprised a list of sequential numbers against which were recorded, in two columns, the volume and folio (page) numbers of the full registration.

  • Recordkeeping System
    The record keeping system of the agency comprised the following series:

    -- VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System

    -- VPRS 12621 Self-Indexing Register of Secretary's General Correspondence, Annual Single Number System I

    -- VPRS 12602 Numerical Index to Secretary's Self-Indexing Inward Correspondence Register, Annual Single Number System I (this series).

    All inward correspondence was registered upon receipt with an annual single number. The first part of the registration process simply involved the allocation of the registration number. The second part of the registration process involved recording full details about when the correspondence was received and registered, the name of the correspondent (corporate or individual), the subject of the correspondence, referral of the correspondence to other offices and the attachment of correspondence to subsequent papers.

    After the allocation of the registration number from this series, registration details were recorded in the Self-Indexing Inward Correspondence Registers (VPRS 12621) under sections identified by the names of organisations/individuals or subject areas. The correspondence was then filed in VPRS 421 Secretary's Inward Registered Correspondence, Annual Single Number System.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1872 - 1892 Secretary's Inward Registered Correspondence, Annual Single Number System VPRS 421
1872 - 1892 Self-Indexing Register of Secretary's General Correspondence, Annual Single Number System I VPRS 12621
Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1872 - 1892 Open 21
Indexes and RegistersIndexes and Registers
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