Series VPRS 12409
Index to Land Leasing Register
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1892 - ? 1963
  Series in Custody Circa 1892 - 1963
  Contents Circa 1892 - 1963
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1892 - 1963 Victorian Railways (also Victorian Railways Commissioners 1883-1973, Victorian Railways Board 1973-1983) VA 2876
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1997 - cont Victorian Rail Track (VicTrack) VA 4616
Description of this SeriesDescription of this Series
  • How to use the Records
    This series consists of Indexes to the Land Leasing Register. The series controlled by these Indexes are not in PROV custody as at 1999.

    The entries are arranged alphabetically by first letter of surname and then in chronological order. If you are searching for a particular person, it will be necessary to scan all the entries for the first letter of the persons surname.

    Approximate date ranges are given in the consignment details for Units 1-5 and Units 17-18. Otherwise the approximate file number range for each unit has been listed. Researchers should note that the date range recorded for each unit indicates only the year in which the application was received. Entries were made in Units 1-5 over a period often spanning several years, and the contents will almost always extend past the date range given.

    The correspondence numbers recorded in Units 1-5 refer to inward correspondence series from the Secretarys Branch and the Engineer for Existing Lines Branch.

    Researchers may wish to consult VPRS 422 Register of Secretarys Inward Correspondence to obtain a brief precis of the contents of each item of correspondence. It is possible to follow the chain of registration through VPRS 422 to obtain the top number under which the correspondence file would have been put away. Researchers can then consult the Records Description List for VPRS 421 Secretarys Inward Correspondence to see if this correspondence file is in PROV custody.

    PROV does not have in custody the correspondence files from the Engineer for Existing Lines Branch. However, researchers may wish to consult VPRS 433 Existing Lines Branch Inward Correspondence Registers to obtain more information on each item of correspondence and follow the progress of applications or leases using the correspondence numbers.

  • Function / Content
    This series consists of Indexes to the Land Leasing Register (the Registers are not in PROV custody and it is unknown whether this series is extant in 1999). It would seem that these Indexes were one component of the recordkeeping system used to administer and manage the lease agreements that Victorian Railways entered into with people wishing to rent railways-owned land.

    The Engineer for Existing Lines Branch was responsible for administering the majority of leases on railway lands along Melbourne and country lines. (The Traffic Branch was responsible for some leases, such as those of stations.)

    The 1895 Report of the Railway Inquiry Board concerned itself briefly with the question of the railways revenue from the leasing of land. It was claimed that at this time, the railways had over 4700 tenancies, with a revenue from rents of over 50,000 pounds.

    This series evidently functioned as an index to the Land Leasing Register. The recordkeeping system changed throughout the life of this series and each system will be described in turn.

    Units 1-5
    It would seem that when an application to lease land was received by the Railways, an entry was made in the Index. The name of the applicant and the particulars of the application (eg, proposed rent, locality, area of land, etc) were recorded. If the application was successful and a lease was entered into, a File No or Register No was allocated (presumably using the next available number in the Land Leasing Register). This File No number is recorded in the right hand-most column of each page, often in red.

    A column headed Correspondence records all file numbers of items of correspondence relevant to the particular application or lease. This column is divided into 2 sub-columns: one for the Secretarys Correspondence, one for the Existing Lines Branch Correspondence. At times there were 3 columns for correspondence file numbers to be recorded: an extra column headed Lands appears on some pages. Presumably the file numbers in this column refer to correspondence received or created by the Lands sub-branch within the Railways, which was responsible for matters including the acquisition and purchase of land.

    In the column headed Remarks, brief details of the progress of the application or the lease and actions taken by railways staff are recorded. The dates when outward correspondence was prepared and in which Press Book are recorded. The entries made in this column often cover a period of several years.

    Particulars of the application, and any actions/remarked are recorded in the registers. It would seem that a file number was allocated for every lease.

    Units 6-18
    It would seem that the system changed c.1895 so that one entry was made in the index when a file number was allocated from the Land Leasing Register. The former system that involved several entries being made in the index as the matter progressed was abandoned around this time.

    Significantly less detail is recorded in Units 7-18. Each page has 3 columns, headed: Name, No, Particulars. The name of the applicant, lessee (or in some cases the locality, for example for a file concerning tenders for the lease of land) and file number are recorded. The Particulars column contains a brief precis (eg, re Lease of land at Illowa). The relevant correspondence numbers and actions taken by staff are not recorded in these units.

    As no dates or correspondence number are recorded in these units, on the Records Description List an approximate file number range has been given for each Units 6-18, rather than a date range.

  • Recordkeeping System
    The entries in this series are in chronological order. It would seem that each time an application was received, or a file number was allocated for a lessee, an entry was made in the index. The entries are arranged alphabetically by surname.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 Circa 1892 - Circa 1918 Open 18
P0002 1895 - 1963 Open 23
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