Series VPRS 12340
Agenda and Premier's Briefing Papers II
About this Series Related Series Accessing the records in this Series
Date Range: Series 1992 - 1999
  Series in Custody 1992 - 1996
  Contents 1992 - 1996
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1992 - 1999 Cabinet Office [known as Cabinet & Executive Branch 1991-1992; Cabinet Secretariat 1992 - 2015] VA 2989
1992 - 1999 Parliamentary Secretary of the Cabinet VA 3031
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - cont Cabinet Office [known as Cabinet & Executive Branch 1991-1992; Cabinet Secretariat 1992 - 2015] VA 2989
Description of this SeriesDescription of this Series
  • How to use the Records
    This series comprises agenda for Cabinet meetings and briefing papers prepared by the Cabinet Office for the Premier.

    If you know when a matter was to be considered by Cabinet, search or browse the Consignment Details for this series to identify the unit that contains records of that date.

    If you do not know when a matter was to be considered by Cabinet, consult VPRS 11955 (Alphabetical List of Cabinet Decisions (Computer Output) or VPRS 11954 (Alphabetical List of Cabinet and Cabinet Committee Submissions) to obtain the date and number of the meeting concerned, and then search or browse the Consignment Details for this series (VPRS 11951) to identify the unit that contains the records.

  • Function / Content
    This series comprises agenda for Cabinet meetings and related briefing papers prepared for the Premier. The series contains, for each Cabinet meeting, some or all of:

    -- the agenda
    -- copies of submissions and related attachments
    -- Premier's briefings, known as Reds, prepared by the Cabinet Office
    -- copies of Treasurer's briefings, known as Greens.

  • Recordkeeping System
    Cabinet Recordkeeping

    During the period covered by this series the Cabinet Office within the Department of Premier and Cabinet to operate as a Secretariat to the Cabinet. The procedure for bringing matters to Cabinet was set out in the Cabinet Handbook (see VPRS 11953).

    Cabinet usually met weekly, at 10am on Mondays.

    Many matters requiring Cabinet's consideration were brought to Cabinet by a Cabinet Submission. Submissions were lodged with the Parliamentary Secretary of the Cabinet and were distributed to Cabinet members prior to the meeting. For submissions to Cabinet see VPRS 11944 Cabinet and Cabinet Committee Submissions.

    For each meeting an agenda was prepared by the Parliamentary Secretary in liaison with the Cabinet Office and distributed a few days prior to the meeting.

    The Cabinet Office provided written briefings, known as Reds, to the Premier on some matters to be considered by Cabinet, and coordinated the production of Treasurer's briefings, known as Greens. Briefing papers for 1992 to 1996 comprise this series (VPRS 12340). For briefing papers for 1982 to 1992 see VPRS 11951 Agenda and Premier's Briefing Papers I. For briefing papers for later than 1996 see VPRS 12643 General correspondence files, multiple number system.

    Further information about briefing papers in this series appears below. Some other Cabinet Ministers may also have received additional briefings from officers of their Departments.

    Officials did not attend Cabinet meetings until 1992. From October 1992 the Department of Premier and Cabinet was represented at Cabinet meetings by the Department Secretary or his representative. The Parliamentary Secretary of the Cabinet took a record of the decisions of Cabinet and prepared a Cabinet Record of each meeting. The Cabinet Record summarised the decisions of the meeting. Each Cabinet Record was approved by the Premier then copies were sent to all Ministers. The master was retained in the Office of the Parliamentary Secretary and, for the period covered by this series, ultimately bound into volumes. Bound Cabinet Records for the period covered by this series (VPRS 12340) comprise VPRS 12341 Cabinet Record II. The Department Secretary's notes of Cabinet meetings were recorded in VPRS 12493 Secretary's Cabinet Notebooks.

    Cabinet Agenda and Briefing Papers

    The papers in this series comprise Cabinet Office copies of papers forwarded to the Premier prior to each Cabinet meeting. The papers comprised agenda, briefings prepared by the Cabinet Office (known as Reds) and copies of briefings prepared for the Treasurer (known as Greens). Copies of submissions and attachments were often included as well. For each Cabinet meeting there was one or more stapled bundles of briefing papers with a copy of the agenda on top.

    Agenda

    The Parliamentary Secretary of the Cabinet, in liaison with the Cabinet Office and the Premier, prepared the agenda for each Cabinet meeting. This was distributed to all Ministers a few days prior to the meeting.

    Each agenda item was numbered and listed with the name of the Minister responsible for it ("P" denoted Premier). Where a submission regarding the agenda item had been distributed the submission number was also given. The "date received" column indicated the date the Cabinet submission was received by the Cabinet Office, or the date, Cabinet meeting number and agenda item number at which the matter was first raised in Cabinet.

    Briefing Papers

    The Cabinet Office provided the Premier with an additional briefing (known as a Red) regarding some matters to be discussed by Cabinet. In some instances the briefing note comprised only a few sentences, in other instances a detailed briefing paper was prepared.

    Briefings appear to have been used to:

    -- inform the Premier about matters for which there was no Cabinet submission,
    -- indicate whether the Department of Premier and Cabinet thought a proposal had been adequately considered prior to going to Cabinet,
    -- warn of the political implications of certain courses of action, and
    -- advise the Premier when the Department of Premier and Cabinet disagreed with the recommendations of a submission.

    Only some matters on the Cabinet agenda were the subject of briefing papers. In some instances the papers for a Cabinet meeting also included a copy of a memo to the Premier summarising the agenda items for which a brief was provided.

    The agenda and briefing papers were arranged in meeting number order, which was also chronological. The papers were originally kept in ring folders, but were removed and transferred to cardboard folders for transfer to Public Record Office Victoria.

    This series ceased in 1999 when the Cabinet Office created a new series, VPRS 12643 General Correspondence Files, Multiple Number System, so that papers could be stored in files rather than lose in folders or filing cabinets. Agenda and Premier's briefing papers for 1996 to 1999 were moved from this series (12340) to the later series.

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Indexes and RegistersIndexes and Registers
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Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1992 Agenda and Premier's Briefing Papers I VPRS 11951
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
0 - 1999 Cabinet Office Records, Multiple Number System VPRS 12643
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1992 - 1996 Closed 11
Indexes and RegistersIndexes and Registers
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