Series VPRS 11684
Adopted Children Register (Duplicate Copy)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1929 - ? 1989
  Series in Custody 1929 - 1988
  Contents 1929 - 1988
Public Access: Closed
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1929 - 1983 Office of the Government Statist and Actuary VA 989
1983 - 1989 Registry of Births, Deaths and Marriages (including 1983-1986 Assistant Government Statist, Registration of Births, Deaths and Marriages) VA 983
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1983 - cont Registry of Births, Deaths and Marriages (including 1983-1986 Assistant Government Statist, Registration of Births, Deaths and Marriages) VA 983
Description of this SeriesDescription of this Series
  • How to use the Records
    Step 1

    Get your ACR number from :

    - VPRS 11687 Name Index Books to Adoptions (Typed Copy) (1929 to 1967)
    - VPRS 11685 Name Index Books to Adoptions (handwritten) (1929 to 1997)
    - VPRS 11681 Name Index Cards to Adoptions 1968 to 1989).

    Step 2

    Refer to the Consignment Details for this series and call up the appropriate register.

  • Function / Content
    The adoption of children was first regulated by the Adoption of Children Act 1928 (No.3605). This Act established adoption as a legal transfer of custody and of parental responsibility and gave responsibility for making adoption orders to the courts. Prior to this time, adoptions were informal arrangements often made by private infants homes.

    Under the 1928 Act an adoption application could be heard by the Supreme Court, County Court or Court of Petty Sessions. The choice of court depended upon the circumstances of the case and the wishes of the parties. The Adoption of Children Act 1958 (No.6192) removed the jurisdiction of the Court of Petty Sessions to grant adoption orders. Since that time the County and Supreme Courts have had the power to grant adoption orders, although in practice most have been granted by the County Court.

    Under section 17 (1) of the Adoption of Children Act 1928 (No 3605) and the subsequent adoption acts, the Government Statist was required to establish and maintain in his office at Melbourne a register to be called the "Adopted Children Register, (this series VPRS 11683) in which entries were made as directed by adoption orders.

    Section 17 (2) required every adoption order to contain a direction to the Government Statist to make in the Adopted Children Register an entry recording the adoption in the form set out in the Schedule to the Act.

    The adoption order further directed the Government Statist to annotate the birth entries in the Birth Register with the word "Adopted".

    This series comprises Adopted Children Register created to register every adoption order during the period 1929 to 1989. The registration system was computerised in 1989.

    The information recorded in the Register in the numbered columns includes

    - No of Entry
    - Date of Entry
    - Name of Adopted Child (name as stated in the adoption order)
    - Sex of Adopted Child
    - Name and surname, Address, and Occupation of adoptive parents
    - Date of Birth of Child
    - Date of Adoption Order and Description of Court by which made
    - Signature of Government Statist

    Related Court Records

    The Registry obtained the original court records (including Courts of Petty Sessions, Melbourne County Court and the Supreme Court) in 1988, following the proclamation of Section 8 of the Adoption (Amendment) Act 1987 (No 67). )

    The court records were used by the Registry to obtain sufficient information to prepare more detailed birth certificates for adopted persons.

  • Recordkeeping System
    Following each adoption, the Court ordering the adoption provided the Registry with an Adoption Order. These adoptions orders from the Court advised the Registry of the adoption and gave sufficient details of the adoption for the Registry to register it in the Adopted Children Register, VPRS 11683, and to cancel the original birth registration entry from the Registers of Birth VPRS 8341.

    The Adoption Order is the only link between the Registry's adoption records and the court adoption records. The court file reference number is recorded on the adoption orders.

    The Adoption Orders (VPRS 11682) from the courts are stamped with date received. A memo slip with details of the original birth entry obtained from the Register VPRS 8341 and Indexes of Births VPRS 7290/P3 is attached to the adoption order. The original birth entry is stamped "Adopted" and the name of the court and place of adoption are noted in the entry. A new entry under the new adopted name is made in the year of birth in the Register of Births VPRS 8341.

    Registration and Indexing of Adoptions

    Adoption registration is initiated on receipt of adoption orders from the court. The Adoption Orders are numbered sequentially and filed in Adoption Registration Number (ACR) in VPRS 11682. A new Schedule in accordance with sec. 17 of the Act is typed from the details provided from the Adoption Order and bound in the Adopted Children Register (this series VPRS 11683). This Register VPRS 11683 is a separate series of volumes from the Birth Registers VPRS 8341.

    During the registration process name index cards and name index books were created.

    1929 to 1968

    Initially different colour Index cards were written up. The data was subsequently transferred to volumes of name indexes VPRS 11685 (handwritten index continued to be created until 1997) The cards for the period 1929 to 1967 were destroyed. In 1968 a typed copy of the index was created VPRS 11687.

    1968 to 1989

    Three nominal card indexes were created.

    - Adoptee name Index Cards (White) arranged alphabetically by surname of adoptive parents. The ACR number and the birth registration numbers were recorded on these cards.

    - Natural name Index Cards (Red) arranged alphabetically by surname of natural parents. The birth registration numbers and the new ACR numbers are recorded on these cards.

    - Adoptee Name Index Cards (Blue) provided information only about adoptive parents.

    Name Index cards to adoptions created during the period 1968 to 1989 are located in VPRS 11681. The name index books VPRS 11685 (Handwritten) continued to be in use until 1997.

    The registration and indexing system was computerised in 1989.

More research resourcesMore research resources
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1928 - 1968 Name Index Books to Adoptions (Typed Copy) VPRS 11687
1929 - 1989 Name Index Books to Adoptions VPRS 11685
1968 - 1989 Name Index Cards to Adoptions VPRS 11681
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1929 - 1989 Adoption Orders VPRS 11682
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1929 - 1988 Closed 126
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1928 - 1968 Name Index Books to Adoptions (Typed Copy) VPRS 11687
1929 - 1989 Name Index Books to Adoptions VPRS 11685
1968 - 1989 Name Index Cards to Adoptions VPRS 11681
More research resourcesMore research resources