Series VPRS 11472
Register of Outward Correspondence
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1948 - 1992
  Series in Custody 1980 - 1992
  Contents 1980 - 1992
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1948 - 1992 Port of Geelong Authority (known as Geelong Harbor Trust Commissioners 1905-1981) VA 1425
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1997 - cont Office of the Administrator VA 4086
2004 - cont Victorian Regional Channels Authority VA 5237
Description of this SeriesDescription of this Series
  • How to use the Records
    This series allows for retrieval of letters by their date of despatch or their registration number.

    Step 1
    Refer to the Records Description List for this series and call up the required volume. Identify the letter and the subject heading under which the letter was filed.

    Step 2
    Refer to the Records Description List for VPRS 11470 General Correspondence Subject Files, to see if a file on the required subject is listed.

  • Function / Content
    This series comprises Register of Outward Correspondence created by the Port of Geelong Authority (VA 1425) (previously known as the Geelong Harbour Trust Commissioners during the period 1905 to 1981).

    The series was created to register all the outward correspondence within a single number system. The numbering system began again at 1 (one) from time to time.

    The information recorded includes:
    registration number
    date the letter was despatched
    name of the recipient
    subject content
    initials of action officers.

    The commencement date of this series is not known and is assumed to be 1948. The series appears to have ended 1992 when the registry system was computerised.

  • Recordkeeping System
    The general correspondence recordkeeping system maintained by the Geelong Harbour Trust Commissions/Port of Geelong Authority comprised the following series:

    VPRS 11459 Register of Inward Correspondence (?1905-1992)
    VPRS 11470 General Correspondence Subject Files (1905-1996)
    VPRS 11471 Outward Letter Books (1905-1947)
    VPRS 11472 Register of Outward Correspondence (?1948-1992)
    VPRS 11467 Name Index to Inward and Outward Correspondence (?1951-1992)
    VPRS 11462 Card Register of Inward Correspondence (Board Matters) (?1944-?1980).

    The paper-based registers and index listed above appear to have been replaced by an electronic registry system in 1992. This system was not transferred to the Public Record Office Victoria.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1951 - 1992 Name Index to Inward and Outward Correspondence VPRS 11467
Controlled SeriesControlled Series
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Date Range Series Title Series Number
1948 - 1992 General Correspondence Subject Files VPRS 11470
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
Subsequent SeriesSubsequent Series
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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1980 - 1992 Open 3
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1951 - 1992 Name Index to Inward and Outward Correspondence VPRS 11467
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