Series VPRS 11471
Outward Letter Books
About this Series Related Series Accessing the records in this Series
Date Range: Series 1905 - 1947
  Series in Custody 1905 - 1947
  Contents 1905 - 1947
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1905 - 1947 Port of Geelong Authority (known as Geelong Harbor Trust Commissioners 1905-1981) VA 1425
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1997 - cont Office of the Administrator VA 4086
2004 - cont Victorian Regional Channels Authority VA 5237
Description of this SeriesDescription of this Series
  • How to use the Records
    Step 1
    Refer to the Records Description List for this series and identify the volume spanning the period you wish to research.

    Step 2
    Use the index located in the front cover of the volume to identify the number of the page containing the letter.

  • Function / Content
    This series consists of volumes containing duplicate copies of outward correspondence from the Geelong Harbour Trust Commissioners (VA 1425) for the period 1905 to 1947. The letters relate to the entire range of business conducted by the Harbour Trust Commissioners.

    Related inward and copies of outward correspondence are located in VPRS 11470 General Correspondence Subject Files.

    The agency ceased to maintain separate volumes of duplicate outward letters after 1947. From 1948 to 1992 copies of letters despatched were registered using a sequential numbering system in VPRS 11472 Register of Outward Correspondence and were filed on General Correspondence Subject Files VPRS 11470.

  • Recordkeeping System
    The volumes have been numbered sequentially in chronological order.

    The correspondence is arranged chronologically by date of despatch. Each page of the Letter Book is also numbered in sequence with each volume commencing at page number 1. Each page has a reference to the page numbers of related previous and subsequent correspondence within that volume.

    The general correspondence recordkeeping system maintained by the Geelong Harbour Trust Commissions/Port of Geelong Authority comprised the following series:

    VPRS 11459 Register of Inward Correspondence (?1905-1992)
    VPRS 11470 General Correspondence Subject Files (1905-1996)
    VPRS 11471 Outward Letter Books (1905-1947)
    VPRS 11472 Register of Outward Correspondence (?1948-1992)
    VPRS 11467 Name Index to Inward and Outward Correspondence (?1951-1992)
    VPRS 11462 Card Register of Inward Correspondence (Board Matters) (?1944-?1980).

    The paper-based registers and index listed above appear to have been replaced by an electronic registry system in 1992. This system was not transferred to the Public Record Office Victoria.

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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
- 1947 General Correspondence Subject Files VPRS 11470
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1905 - 1947 Open 37
Indexes and RegistersIndexes and Registers
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