Series VPRS 11470
General Correspondence Subject Files
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1905 - 1997
  Series in Custody 1906 - 1997
  Contents 1906 - 1997
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1905 - 1997 Port of Geelong Authority (known as Geelong Harbor Trust Commissioners 1905-1981) VA 1425
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1997 - cont Office of the Administrator VA 4086
2004 - cont Victorian Regional Channels Authority VA 5237
Description of this SeriesDescription of this Series
  • How to use the Records
    Consult the list of records in this series to identify the file/s required. If this approach fails, try the following steps:

    Step 2
    Refer to the list of records for VPRS 11467 Name Index to Inward and Outward Correspondence. Identify the relevant unit.

    Look for the name of the correspondent. Note the subject heading (in brackets on the card) under which the letter was filed and the date of the letter. Then repeat Step 1. If that fails, follow step 3.

    Step 3
    If the subject heading is not found on the list, the researcher may refer to the correspondence register/s, VPRS 11459 and/or VPRS 11462. Using the date of the correspondence as the point of entry, scan the register/s and note the subject under which the letter was filed. Then follow Step 2.

  • Function / Content
    This series consists of general correspondence subject files maintained alphabetically by subject heading by the Geelong Harbour Trust Commissioners from 1905 to 1981 and the Port of Geelong Authority from 1981 to 1996. The correspondence files relate to the entire range of business conducted by the agency.

    The files primarily comprise:
    - inward correspondence
    - copies of outward correspondence
    - internal branch/committee reports
    - other relevant material such as extracts of minutes, reports, etc.

    The files were apparently collected from various locations and at the time of transfer of the P1 consignment of this series. They were sorted into alphabetical order by subject title to reflect their original arrangement.

    The precise commencement date of this series is not known. The earliest correspondence dates from 1906.

  • Recordkeeping System
    The general correspondence recordkeeping system maintained by the Geelong Harbour Trust Commissions/Port of Geelong Authority comprised the following series:

    - VPRS 11459 Register of Inward Correspondence (?1905-1992)
    - VPRS 11470 General Correspondence Subject Files (1905-1996)
    - VPRS 11471 Outward Letter Books (1905-1947)
    - VPRS 11472 Register of Outward Correspondence (?1948-1992)
    - VPRS 11467 Name Index to Inward and Outward Correspondence (?1951-1992)
    - VPRS 11462 Card Register of Inward Correspondence (Board Matters) (?1944-?1980).

    The paper-based registers and index listed above appear to have been replaced by an electronic registry system in 1992. This system was not transferred to the Public Record Office Victoria.

    Board correspondence registered in VPRS 11462 Card Register of Inward Correspondence (Board Register of Inward Correspondence (Board Matters) is filed within this series, VPRS 11470, under the subject headings indicated in the Card Register.

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Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1905 - 1992 Register of Inward Correspondence VPRS 11459
1948 - 1992 Register of Outward Correspondence VPRS 11472
1951 - 1992 Name Index to Inward and Outward Correspondence VPRS 11467
Controlled SeriesControlled Series
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Date Range Series Title Series Number
Previous SeriesPrevious Series
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Transfer Date Series Title Series Number
- 1947 Outward Letter Books VPRS 11471
Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1906 - 1996 Open 193
P0002 1963 - 1996 Open 2
P0003 1996 - 1997 Open 1
Indexes and RegistersIndexes and Registers
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Date Range Series Title Series Number
1905 - 1992 Register of Inward Correspondence VPRS 11459
1948 - 1992 Register of Outward Correspondence VPRS 11472
1951 - 1992 Name Index to Inward and Outward Correspondence VPRS 11467
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