Series VPRS 11392
School Council Files (Closed Schools)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1962 - cont
  Series in Custody 1962 - 1996
  Contents 1962 - 1996
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1962 - 1985 Education Department VA 714
1985 - 1992 Ministry of Education and Training (previously known as Ministry of Education) VA 1112
1992 - cont Department of Education VA 3098
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1992 - cont Department of Education VA 3098
Description of this SeriesDescription of this Series
  • How to use the Records
    These files have been arranged in alphabetical order by school name. Researchers should consult the Records Description List to determine which unit contains the file for the school that they are interested in.

  • Function / Content
    In accordance with the Education Act 1958 (No.6240) Section 13 (1), a school council was constituted by order of the Governor in Council to exercise and discharge such powers and duties as are conferred and imposed upon it in relation to the school. This Constituting Order, dated and signed by the Clerk of the Executive Council, is to be found at the beginning of each of these files. Subsequent orders, under Section 13 (4) of the Education Act 1958 (No.6240), whereby the Governor of the State of Victoria, by and with the advice of the Executive Council, makes amendments to the original constituting order of the school council, usually relates to the composition of the council and the terms of office of its members. All subsequent orders have also been placed on these school council files.

    All of the files also contain a 1974 reply from school committees to an Education Department proposal regarding the formation of school councils to replace school committees, and details the committees position on the composition of the council and the terms of office of its members.

    Other contents include pro-formas advising the Department of any resignations from or appointments to school councils; school council membership schedule (usually annual, but can be more frequent) listing all members of council and their respective positions on the council (ie. president, secretary, treasurer, etc.), dated and signed by the president of the council; any briefings to the Minister regarding the particular school council (mergers of councils, capital works, etc.); Notice of Dissolution of school council made by the Minister and signed by the Clerk of the Executive Council; any correspondence between school councils and the Department; Ministerial correspondence from school councils; memoranda from the Department to school councils, often from the School Council Policy Unit.

    Some files contain minutes of school council meetings where minutes refer to changes to the constitution of that particular school council.

  • Recordkeeping System
    Each file is maintained in a strict alphabetical order by name of school. The P1 consignment consists of files removed from the main system due to the schools being closed.

    Consignments:

    The P1 consignment contains files pertaining to the files of schools that were closed as of October 1997.

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List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0001 1962 - 1996 Open 46
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