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Series VPRS
11370
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Teacher Service History Cards - Secondary
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| Date Range: |
Series |
1960 - 1985 |
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Series in Custody |
1960 - 1985 |
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Contents |
1960 - 1985 |
| Public Access: |
Closed |
| Location: |
North Melbourne |
| Format of Records: |
Physical |
  | Agency which created this SeriesAgency which created this Series |
| Agency currently responsible for this SeriesAgency currently responsible for this Series |
| Description of this SeriesDescription of this Series |
- How to use the Records
The Secondary Teacher Service History Cards are arranged in semi-alphabetical order by teacher surname (in the case of married women, by their married surname).
The original order of the cards was disturbed when the Education Department undertook a digital scanning project, concluding in 2003. The cards are now in bundles of up to fifty, and the cards within each bundle are in near-perfect alphabetical order. The bundles themselves, though, are not always in order. Several bundles may have to be inspected to retrieve a card.
Yellow cards have been collected in each box in maiden name order, stating the married names of female teachers, and the date of the marriage. These were originally part of the alphabetical sequence, but were removed during scanning.
Researchers should consult the records details for this series to identify the unit(s) required.
- Function / Content
This series of cards was maintained by the School Personnel branch in order to have a record of all teachers who taught in Victorian State Secondary schools. The cards in this series are a basic summary of the information that would appear on a teacher's personnel file and have been kept as a concise and speedy form of reference.
Information appearing on the cards includes the name, date and place of birth of the teacher, their qualifications (Institution studied at and year of qualification), an Annual Inspector's report (comprising remarks on the teacher's character and his / her work performance), resignation date, reason for resignation (coded), and the teacher's record number.
The resignation codes are:
01 - Death
02 - Termination
03 - Dismissal
04 - Dismissal (section 58A, 58(1) or 47 (1))
05 - Retirement - Normal (age 55-64)
06 - Retirement - Age 65
07 - Retirement - Ill health
08 - Resignation - Marriage
09 - Resignation - Confinement
10 - Resignation - Domestic
11 - Resignation - Ill health
12 - Resignation - Travel overseas
13 - Resignation - Travel interstate
14 - Resignation - Teach elsewhere
15 - Resignation - To become a temporary teacher
16 - Resignation - Other employment
17 - Resignation - Full time study
18 - Resignation - Personal reasons
19 - Resignation - Dissatisfaction
20 - Resignation - Other/no reason
21 - Stand for State election
22 - Stand for Federal election
23 - Resignation - Transfer to another Department
24 - Changed personnel type
25 - Transferred to T.A.F.E. teaching service
26 - Nil
27 - Resignation - Enhanced resignation package
28 - Resignation - To change time fraction
29 - Resignation - Voluntary departure package
30 - Retrenchment
31 - Retirement - Age (voluntary departure)
32 - Agreement cessation
55 - Retirement - Age 55-60
77 - Inactive payroll record
96 - Studentship relinquished/cancelled
The record number appearing on the cards is Department-wide and matches the employee's personnel file.
The teacher record cards were phased out of use in the mid 1980's and were replaced by the Teacher Management System (TMS) database. This information was then updated electronically by payroll changes. In 1998 this information was transferred to the Human Resources Management System (HRMS).
In c.1989 - c.1993 the cards of current employees were attached their personnel files. The personnel files became a school responsibility in 1994 and were forwarded to schools in 1995. The card of a teacher who resigned or retired during this period may have been appended to a personnel file, or may instead have become part of this series.
Personnel files held by schools are temporary records under PROS 96/13 General Authority for Common Administrative Records. The HRMS database is the permanent personnel record.
- Recordkeeping System
The cards were originally held in alphabetical order by teacher surname, however, as described above, this order was disturbed during scanning.
This series is one of five related series reflecting the five different categories for which these cards were kept - Primary, Secondary, Technical, Professional Officers, and Relinquished Students.
The service history cards of teachers who were employed in more than one of the above groups can normally be found in the series that coincides with the employee's last classification, eg, a teacher who was classified as a secondary teacher should have a teacher record card located in the Secondary series.
The subsequent series to this series, since 1989, is the TMS Database. As at May 2004 this series has not been transferred to PROV.
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| Controlled SeriesControlled Series |
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| Subsequent SeriesSubsequent Series |
| List/s of records in this seriesList/s of records in this series |
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