Series VPRS 11265
Special Circulars
About this Series Related Series Accessing the records in this Series
Date Range: Series 1972 - 1994
  Series in Custody 1972 - 1994
  Contents 1972 - 1994
Public Access: Open
Location: North Melbourne
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1972 - 1987 Public Works Department (previously the Department of the Commissioner of Public Works) VA 669
1987 - 1991 Ministry of Housing and Construction VA 2907
1991 - 1992 Department of Planning and Housing VA 3013
1992 - 1994 Department of Planning and Development VA 3094
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
2014 - cont Public Transport Victoria VA 4968
2014 - cont Department of Transport, Planning and Local Infrastructure VA 5003
Description of this SeriesDescription of this Series
  • How to use the Records
    The circulars are arranged in annual single number order (which is also chronological order). To access the circulars the researcher needs either the circular number or the date the circular was issued - or to browse.

    The circular number may be found in the index to the circulars. Special circulars for the years 1972-1982 have an index at the front of the file or folder for each year. There are no indexes for the years 1983-1994.

  • Function / Content
    Special circulars were used to convey department policy and procedures to the Building Division departmental staff on subjects such as contract procedures and notification of staff acting on higher duties.

    The use of circulars was gradually phased out during the years 1993 to 1994.

    One file of Chief Architect Directives was found amongst these files. They were left in place. It is understood from information within the circulars that they were only a fragment of the series. The Chief Architects Directives were technical in orientation.

  • Recordkeeping System
    The circulars are arranged in annual single number order, e.g., 84/B23, 84/B24, 84/B25, etc., where the first number represents the year: 1984, and the second number is the sequential number of the circular for the year. Most files or folders contain circulars for one year, although some files contain circulars for more than one year. Range of control symbols: 72/B1 to 94/B3.

    The Chief Architects Directives were also arranged in annual single number order with prefix CA, e.g., CA77/1.

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Consignment Number Contents Date Range Public Access No. of Units
P0001 1972 - 1994 Open 2
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