Series VPRS 1103
Rate Books (REFER TO MICROFILM COPY VPRS 6896)
About this Series Related Series Accessing the records in this Series
Date Range: Series ? 1870 - ? 1920
  Series in Custody 1870 - 1920
  Contents 1870 - 1920
Public Access: Open
Location: Ballarat
Format of Records: Physical
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
? 1870 - ? 1920 Stawell II (Borough 1869-1957; Town 1957-1995) VA 556
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1995 - cont Northern Grampians (Shire 1995-ct) VA 3715
Description of this SeriesDescription of this Series
  • How to use the Records
    Please refer to the microfilm copy of this series (VPRS 6896) which is available for inspection in PROV Reading Rooms and does not require ordering.

  • Function / Content
    Every year each local council is required to make and levy rates in respect of all rateable properties within its municipal district. The Municipal Institutions Act 1854 (No.26) empowered local councils to make by-laws for the regulation of their own proceedings including the collection of rates. The amount of rate is therefore determined by the council although a statutory limit applies. Rates are the main source of revenue for the council.

    The rate record is a record of the levying and payment of rates on rateable properties. Apart from the general rate which is levied equally on all properties, a council may levy an extra rate or a special rate. An extra rate may be levied, over and above the general rate, on a subdivision of a municipality to cover expenses occurred in that subdivision. A special rate may be levied when a council undertakes works for the special benefit of a particular portion of the municipality. Separate rate records are maintained for general, extra and special rates and these are therefore registered as separate series.

    For each rateable property a record is created which identifies the property and person rated and includes details of the annual value of the property, the amounts due, amounts paid, arrears and when rates were abandoned. A complete rate record may comprise two parts: a Register of Rateable Properties and a Rates Register. The Register of Rateable Properties identifies the properties and persons rated and the Rates Register comprises the accounting details. Where these two parts exist they are registered separately.

  • Recordkeeping System
    Rate records can be arranged in various ways. It is common for rate records to be created according to the year in which the rate was levied and then by the ward or riding of the municipal district. Within that arrangement entries are usually made by street and property number. The arrangement of the streets may be alphabetical but more often than not they are arranged according to an established route taken by the assessor. In the latter case it is common for the entries for each property to be allocated a consecutive rate (or assessment) number which reflects the particular route. The rate numbers usually change each year due to the addition or removal of rateable properties along the route. An index to street names is sometimes created to assist identification of entries under this arrangement.

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Controlled SeriesControlled Series
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Previous SeriesPrevious Series
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Subsequent SeriesSubsequent Series
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Transfer Date Series Title Series Number
0 - 1920 Rate And Valuation Books VPRS 3528
List/s of records in this seriesList/s of records in this series
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Consignment Number Contents Date Range Public Access No. of Units
P0000 1870 - 1920 Open 35
Indexes and RegistersIndexes and Registers
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