Series VPRS 10261
Birth Information Forms (RETURNED TO AGENCY 2014)
About this Series Related Series Accessing the records in this Series
Date Range: Series 1960 - cont
  Series in Custody 1960 - 1984
  Contents 1960 - 1984
Public Access: Not Applicable
Location: Other
Format of Records:
 
Agency which created this SeriesAgency which created this Series
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Date Range Agency Title Agency Number
1960 - 1983 Office of the Government Statist and Actuary VA 989
1983 - cont Registry of Births, Deaths and Marriages (including 1983-1986 Assistant Government Statist, Registration of Births, Deaths and Marriages) VA 983
Agency currently responsible for this SeriesAgency currently responsible for this Series
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Date Range Agency Title Agency Number
1986 - cont Registry of Births, Deaths and Marriages (including 1983-1986 Assistant Government Statist, Registration of Births, Deaths and Marriages) VA 983
Description of this SeriesDescription of this Series
  • How to use the Records
    These records were sentenced as temporary records, with a 75-year retention period, under Public Record Office Standard 09/07, class 1.2.1. They were returned to the Registry of Births, Deaths and Marriages in 2014.

  • Function / Content
    This series consists of bound volumes and thermal bound folders containing birth information forms for the registration of births. The forms are required to be filled in for registration of births in accordance with the provisions of the Registration of Births, Deaths & Marriages Act 1959 (No.6564).

    The Registration of Births, Deaths and Marriages Act 1959 provided for the registration of births to be effected by post instead of personally by attendance before a Registrar. The system of registration was re-organised and centralised and a combined system of registration of births in the metropolitan and country areas started from 1 October 1960.

    Since the central agency responsible for administering the Births, Deaths and Marriages Act 1959 is required to procure information of all the metropolitan and country births in the prescribed form, a separate sequence of birth information forms were created and registered with an annual single number by date of receipt which corresponds to the birth registration numbers entered in the relevant Birth Registers.

    The records are statutory declarations by informants verifying the statements made. Information from these records is then transferred to the formal Birth Registers.

    The P1 consignment consists of bound volumes containing birth information forms for the period Oct 1960 to 1984. Even though the forms are still being created and maintained separately from the corresponding Birth Registers, they are no longer bound in volumes. From 1984 they were kept in thermal bound folders.

    These forms provide the following details:
    - date of receipt
    - registration number
    - details about the child which include, date of birth, name, surname, sex, place of birth, living or stillborn
    - details about parents (name, age, address, marriage details and occupation)
    - names of witnesses.

    Prior to 1971 particulars prescribed by the Schedule were supplied on three different types of forms which included:

    - birth information forms in general (white) (Eighth Schedule)
    - for illegitimate births (blue) (Tenth Schedule)
    - late registration forms (pink) (Ninth Schedule)

    The numbers of the volumes at the series level and the registration numbers at the contents level are the same as the corresponding Birth Register number and the birth registration numbers entered in the relevant Birth Registers created for registering the births in Victoria. (The corresponding Birth Registers are in the custody of Registry of Births, Deaths & Marriages as at May 1990.)

    This series can be accessed via the alphabetical name index created to provide access to the Birth Registers. The index from 1960 onwards is held by the Registry.

    These records have been accorded a permanent status in accordance with the provisions of section 26 of the Registration of Births, Deaths and Marriages Act 1959 (No.6564).

  • Recordkeeping System
    Series 1960 to 1984 :
    volumes arranged by sequential number which appears on the spine. The range of registration numbers and the year are also marked on the spine.

    Series 1984 to ct. :
    thermal bound folders arranged in the order of the range of registration numbers and the year marked on the folders.

    Contents:
    annual single number allocated to each new registration by date of receipt of the form.

    Range of Control Symbols

    Series 1960 to 1984:
    Vol. Nos. 1180 - 4817 (Vol No.1950 of the year 1967 was missing at the time of transfer of the P1 consignment.)

    1984 to ct. : none apparent

    Series in Custody : Vol. Nos.1180 - 4817 (1960 - 1984)

    Contents in Custody : Registration Numbers
    65,001/1960 to 6000/1984

    Please note: original volume number has jumped from 2637 to 3638 (see units 1458 and 1459).

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