Agency VA 683
Public Record Office [also known as Public Record Office Victoria from c.1996]
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Date Range: 1973 - cont
 
Description of this AgencyDescription of this Agency
Establishment and Functions

The Public Record Office was established under the provisions of the Public Records Act 1973, proclaimed on 17 April 1973. The Office assumed functions previously administered by the Archives Division of the State Library (VA 2923). The Office was transferred from the Chief Secretary's Department (VA 475) to the Department of Property and Services (VA 430) in 1978. Following the abolition of the Department of Property and Services (VA 430) in 1991, the Public Record Office was transferred to the Ministry for the Arts (VA 1025).

Following significant machinery of government changes following the election of the Kennett Government in October 1992, the Ministry for the Arts (VA 1025) was abolished. Under Administrative Arrangements Order No. 114 (published in the Victorian Government Gazette no. S 53, 9 October 1992), the Public Record Office was transferred to the newly created Department of Arts, Sport and Tourism (VA 3095).

The Department of Arts, Sport and Tourism was abolished following the re-election of the Kennett Government in April 1996. Under Administrative Arrangements Order No.150, effective 3 April 1996, most of the arts functions of the Department, including public records, were transferred to the Department of Premier and Cabinet (VA 1039). While the Public Record Office transferred departments, it continued to report to the Minister for Arts.

Following machinery of government changes after the re-election of the Bracks Government in December 2002, the Public Record Office was transferred to the Department for Victorian Communities (VA 4562). The Minister for Victorian Communities was assigned the Public Records Act 1973. This change was published as part of Administrative Arrangements Order No. 183 in the Victorian Government Gazette No. S 252, 30 December 2002.

In December 2006, following the re-election of the Bracks Government, the Public Record Office was transferred back into the Department of Premier and Cabinet (VA 1039) under Administrative Arrangements Order no. 192. Responsibility for the Public Records Act 1973 was assigned to the Minister for the Arts. These changes were published in the Victorian Government Gazette No. S 317, 5 December 2006.

In 2013 the Governor in Council, by Administrative Arrangements Order (No. 216) 2013, split responsibility for administration of the Public Records Act 1973 between the Minister of the Arts and the Premier with effect from 20 March 2013 (Table 4, Item 1). Subsequently, with effect from 16 April 2013, the Premier became responsible for administration of the Act specifically "in so far as it relates to public records in the possession of, transferred from or to be transferred from Cabinet Secretariat", and the Minister of the Arts for everything else (Table 2, Items 1 and 2). These changes took place in the context of machinery of government changes effected by the Coalition government following a change of Premier from the Hon Ted Baillieu MLA to the Hon Denis Napthine MLA (Victoria Government Gazette No. S 228, 25 June 2013).

Following the November 2014 election and change of government, the Public Record Office remained responsible to the Premier for administration of the Public Records Act 1973 in relation to records of the Cabinet Secretariat. In relation to all other records, administration of the Act was removed from the portfolio of the Minister of the Arts and transferred to the Special Minister of State through Administrative Arrangements Order (No. 219) 2014, effective on 1 January 2015 (Victoria Government Gazette No. S 460, 24 December 2014).

The Public Record Office is the State's archives authority. It regulates the disposal and management of the records of government departments and authorities, the State's courts, municipalities, public schools, public hospitals and other public offices falling within the ambit of the Public Records Act 1973. It identifies records worthy of preservation as the archives of the State and makes arrangements for their preservation in perpetuity. It takes custody of records no longer required for current administrative purposes and provides access to records released for public inspection.
 
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Record series created by this AgencyRecord series created by this Agency
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Date Range Series Title Series Number Series Location Public Access
- Records Removed From Series And Replaced With Duplicates VPRS 12840 Other Not Applicable
- Index to Land Selection Files, Section 49 Land Act 1869 VPRS 13180 North Melbourne Open
? 1950 - 1994 Subject Indexes to Correspondence Files VPRS 8895 North Melbourne Open
? 1975 - ? 1975 Registers, Ledgers, Journals and Miscellaneous Records [Walhalla Gold Mining Company] VPRS 604 North Melbourne Open
? 1975 - ? 1975 Court Case [Walhalla Gold Mining Company] VPRS 1384 North Melbourne Open
? 1975 - ? 1975 Report and Scrip Books [Walhalla Gold Mining Company] VPRS 1385 North Melbourne Open
? 1975 - ? 1975 Account Records [Walhalla Gold Mining Company] VPRS 1386 North Melbourne Open
? 1980 - ? 1980 Correspondence [Records Management Association of Australia] VPRS 6232 North Melbourne Open
? 1981 - ? 1981 Inward Shipping Arrivals (Self-Indexing) [Microfilm Copy of VPRS 953] VPRS 3503 Other Open
? 1982 - ? 1982 Index To Inquest Deposition Files, 1840-1959 VPRS 1920 Other Closed
? 1982 - ? 1982 Letter Book - Letters Outward [Microfilm Copy of VPRS 50] VPRS 2148 Other Closed
? 1982 - ? 1982 Photographs of Walhalla [Walhalla Gold Mining Company] VPRS 4371 North Melbourne Open
? 1982 - ? 1982 Aboriginal Affairs Records (Microfilm Copy of VPRS 4409, 10, 11, 4410, 12, 2895, 4399, 4397 4398, 4466, 4412, 4414, 4465, 2897, 2893, 2894, 2896, 4411, 4415, 6760). VPRS 4467 North Melbourne Part Open
? 1982 - ? 1982 Microfilm Shipping Manifests For Arrivals At Port Albert VPRS 4528 Other Open
? 1983 - ? 1983 Victorian Government Blue Books and Statistical Returns (Microfilm Copy of VPRS 943/P0, units 1 - 5) VPRS 2141 Other Open
? 1983 - ? 1983 Summary Contract Books [microfilm copy of VPRS 972] VPRS 2143 North Melbourne Open
? 1984 - ? 1984 Microfilm Copy of Letters Pertaining to Port Phillip District and Western Port Settlement Held by State Records, New South Wales VPRS 6248 Other Open
? 1999 - ? 2000 Unserialised Records (previously known as VPRS 99999) VPRS 12752 North Melbourne Part Open
1976 - 1976 Rate Books (Microfilm copy of VPRS 7959; VPRS 7963; VPRS 8332) VPRS 2337 North Melbourne Open
1976 - 1992 Rate Books [Microfilm copy of VPRS 8354] VPRS 2334 North Melbourne Part Open
Functions for which this Agency has or has had primary responsibilityFunctions for which this Agency has or has had primary responsibility
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Date of Responsibility Function Title Function Number
1973 - cont Public records VF 206
Functions for which this Agency has or has had secondary responsibilityFunctions for which this Agency has or has had secondary responsibility
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Superior AgenciesSuperior Agencies
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Date of Relationship Agency Title Agency Number
1973 - 1978 Chief Secretary's Department VA 475
1978 - 1991 Department of Property and Services VA 430
1991 - 1992 Ministry for the Arts VA 1025
1992 - 1996 Department of Arts, Sport and Tourism VA 3095
1996 - 2002 Department of the Premier and Cabinet VA 1039
2002 - 2006 Department for Victorian Communities VA 4562
2006 - 2014 Department of the Premier and Cabinet VA 1039
Subordinate AgenciesSubordinate Agencies
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Related AgenciesRelated Agencies
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Groups containing this AgencyGroups containing this Agency
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Date of Relationship Group Title Group Number
1973 - 1978 Chief Secretary VRG 26
1978 - 1991 Property and Services VRG 69
1991 - 2002 Arts VRG 61
2002 - 2006 Victorian Communities VRG 146