Agency VA 430
Department of Property and Services
About this Agency Records Related Functions Related Agencies
Date Range: 1978 - 1991
 
Description of this AgencyDescription of this Agency
Establishment and Functional Responsibilities 1978-1985

The Department of Property and Services was formally created by Order-in-Council on 16 May 1978. It was originally principally concerned with coordinating the provision of centralised services to other government agencies, the management of state elections, and the provision of information services to the public through a number of operational units, including the Victorian Government Printing Office (VA 1035), Government Computing Service (VA 1857), Registry of Births, Deaths and Marriages (VA 983), Public Record Office (VA 683), State Electoral Office (VA 1061), Government Statist and Actuary (VA 989), and Government Courier Service (VA 1858). The Land Monitoring Division (VA 680) also operated within the Department until it was transferred to the Department of Management and Budget (VA 1022) in 1985.

In November 1981 the government information service and the government courier service were transferred to the Department from the Department of the Premier (VA 2717). Responsibility for government motor transport was also transferred from the Department of the Premier (VA 2717) in 1984.

Expansion of Responsibilities 1985

In 1985 following extensive machinery of government changes the Department was re-organised to enhance its role in relation to property and asset management, land identification and management, and land information services. The Department assumed responsibility for the following operating units:

the Property and Services Division from the Public Works Department (VA 669)

the Titles Office and Registrar-General's Office (VA 862) from the Law Department (VA 864)

Land Information Services from the Law Department (VA 2825)

LANDATA from the Ministry of Planning and Environment (VA 1024)

the Surveyor-General's Office from the Department of Conservation, Forests and Lands (VA 1034)

the Government Employee Housing Authority (VA 1356) from the Ministry of Housing (VA 609)

the Valuer-General's Office (VA 2322) from the Local Government Department (VA 601).

The transfer to the Department of these functions reflected the Government's decision to consolidate land information services and transactional land and property related functions into one Department, including:

providing leased and purchased accommodation suitable for occupation by government departments

administration of the Torrens system of land registration for dealings in land

creation of a state wide information system detailing all matters of land related data

survey and mapping

providing suitable housing accommodation for government employees

providing valuation advice to government agencies and local government authorities.

land monitoring.

From 1978/79 until 1985 the Department of Property and Services (VA 430) had responsibility for the function of monitoring government land sales. This function was inherited by the Treasurer in 1985 and was the responsibility of the Land Monitoring Division of the Department of Management and Budget (VA 1022) until it was transferred to the Department of Planning and Urban Growth (VA 3006) in early 1990. In 1991 the function was transferred back to the Department of the Treasury (VA 3007) and remained with this agency until it was transferred to the Department of Finance (VA 3016) after the October 1992 election. In mid 1993 responsibility for land monitoring was transferred to the Department of Planning and Development (VA 3094).

Background

All purchases and sales of properties by Government of $100,000 or more require Land Monitoring approval to ensure that all Government requirements under the Land Acquisition and Compensation Act 1986 in relation to property transactions are met. The function was established to provide Government with an independent safeguard against further land dealings of the type criticised at the Gowans Board of Enquiry and later at the Frost Royal Commission. This function is completely separate from the budgeting and planning functions in relation to government real estate. The function encompasses:

monitoring all purchases and sales of properties by Government of $100,000 including assessing submissions from agencies and monitoring of auctions.
the development of policies for the management of government real estate
assisting in identifying properties that are surplus to current needs. Administering the Government's decision in relation to the disposal of surplus railway land

Landata

This function encompasses the development and provision of a comprehensive and co-ordinated electronic information network for quick access to data relating to any block of land in Victoria drawing on a variety of government agencies' records and information systems.

Background

Landata was established to co-ordinate the land information records and systems of various government agencies and to develop a computerised land information system for Victoria to provide ready access to information on each block of land in the State. In October 1982 a project team began developing a five year corporate plan for Landata, in conjunction with key user agencies. Responsibility for this function was transferred from the Department of Planning (VA 599) along with other planning functions in 1983. Landata became a division of the Ministry in January 1984.

In March 1985, following machinery of government changes, Landata was transferred to the Department of Property and Services (VA 430) and grouped administratively with other major land information and land administration agencies within the Department, such as the Titles Office, the Division of Survey and Mapping and the Valuer-General's Office. Prior to this the Government Computing Service of the Department of Property and Services had provided the Landata Division with advice on technical specifications for computing equipment for the Landata system. In January 1991 this function was transferred to the Ministry of Finance (VA 3016).

Further Responsibilities from 1988

Following more machinery of government changes in 1988 the Department assumed responsibility for the following functions:

sale of Crown lands, particularly by public auction, from the Department of Conservation, Forests and Lands (VA 1034)

supply of furniture, stores and equipment, fitting out government accommodation, maintenance of air-conditioning, and related survey and drafting functions for government constructions from the Ministry of Housing and Construction (VA 2907)

restraint and monitoring of prices, through the Office of Prices, following the transfer from the Department of Industry, Technology and Resources (VA 2661) of the Office of the Prices Commissioner and the Prices Peg Secretariat.

In September 1989 the Office of Prices was transferred again to the Ministry of Consumer Affairs (VA 1026).

The Department also provides administrative support to a number of small statutory authorities such as the:

Electoral Commission
Surveyor's Board
Municipal Valuation Fees Committee
Public Records Advisory Council.

Abolition of the Department of Property and Services

Following significant machinery of government changes in January 1991, the Department of Property and Services was abolished and its functions transferred to the Ministry for the Arts (VA 1025), Department of the Treasury (VA 3007), the Attorney-General's Department (VA 2825), the Ministry for Ethnic, Municipal and Community Affairs (VA 3015) and the Ministry of Finance (VA 3016).

Location of Records

See also List of Holdings 2nd edition, 1985, section 3.18.1.
 
More Research resourcesMore Research resources
Record series created by this AgencyRecord series created by this Agency
Display entries per page
Date Range Series Title Series Number Series Location Public Access
- NUMBER NOT USED VPRS 7457 Other Closed
? 1985 - By 1994 Property Files (Property Division) VPRS 11243 North Melbourne Closed
1933 - 1980 General Personnel Files, Government Statist VPRS 3079 North Melbourne Closed
1953 - 1980 Personal Files, Government Computing Service VPRS 3073 North Melbourne Closed
1969 - 1980 Computer Operator's Position Files, Government Computing Service VPRS 3069 North Melbourne Closed
1969 - 1980 Machinist Position Files, Government Computing Service VPRS 3071 North Melbourne Closed
1971 - 1979 Personal Files, Government Statist VPRS 3074 North Melbourne Closed
1971 - 1979 Personnel Files, State Electoral Office VPRS 3076 North Melbourne Closed
1973 - 1976 Personnel Files, Public Record Office VPRS 3077 North Melbourne Closed
1976 - 1980 Position Files, Government Statist VPRS 3078 North Melbourne Closed
1978 - 1983 Personnel Personal Files Redundant (RETURNED TO AGENCY 2017) VPRS 3160 Other Not Applicable
1978 - 1986 Minister's Correspondence Files VPRS 7771 North Melbourne Open
1978 - 1996 General Correspondence Files, Annual Single Number System VPRS 2553 North Melbourne Part Open
1979 - ? 1984 Z Files (Land Monitoring) VPRS 2318 North Melbourne Closed
1987 - 1996 TRIM Automated File Control System, Annual Single Number Files [Report Outputs] VPRS 11244 North Melbourne Open
1988 - 1992 Advic Correspondence Files (sample only retained) VPRS 11978 North Melbourne Open
1990 - 1991 Unserialised Records of the Department of Property and Services (RETURNED TO AGENCY 2017) VPRS 8165 Other Not Applicable
By 1870 - ? 1991 Register of Crown Grants VPRS 11864 North Melbourne Open
By 1981 - cont Director General's Working Files VPRS 7566 North Melbourne Open
Functions for which this Agency has or has had primary responsibilityFunctions for which this Agency has or has had primary responsibility
Display entries per page
Date of Responsibility Function Title Function Number
1978 - 1991 Government printing VF 205
1979 - 1982 Census and statistics VF 3
1979 - cont Electoral office VF 208
1981 - 1991 Government information service VF 313
- 1985 Property and assets VF 78
- 1985 Land monitoring VF 348
1985 - 1991 Registrar-general VF 212
1985 - 1991 Buildings, government (management) VF 213
1985 - 1991 Government employee housing VF 214
1985 - 1991 Place names committee VF 215
1985 - 1991 Valuations VF 187
1985 - 1991 Survey VF 17
1985 - 1991 Titles VF 38
1988 - 1989 Prices monitoring VF 198
1988 - 1991 Buildings, government (outfitting) VF 218
1988 - 1991 Supply of furniture, stores and equipment VF 219
1988 - 1991 Crown lands (government) VF 310
1990 - 1991 Property and assets VF 78
1991 - 1991 Finance VF 5
Functions for which this Agency has or has had secondary responsibilityFunctions for which this Agency has or has had secondary responsibility
Display entries per page
Date of Responsibility Function Title Function Number
1978 - 1991 Public records VF 206
Superior AgenciesSuperior Agencies
Display entries per page
Date of Relationship Agency Title Agency Number
Subordinate AgenciesSubordinate Agencies
Display entries per page
Date of Relationship Agency Title Agency Number
1978 - 1991 Public Record Office [also known as Public Record Office Victoria from c.1996] VA 683
1979 - 1983 Office of the Government Statist and Actuary VA 989
1979 - 1988 State Electoral Office [Department of Property and Services 1979-1988] VA 1061
1980 - 1982 Registry of Friendly Societies VA 1390
1983 - 1991 Government Employee Housing Authority VA 1356
1985 - 1991 Office of the Valuer-General VA 2322
1985 - 1991 Division of Survey and Mapping (Department of Conservation, Forests and Lands 1983-1985; Department of Property and Services 1985-1991; Ministry of Finance 1991-1991; Department of Finance 1991-1995; Department of Treasury and Finance 1995-1996) VA 3021
1985 - 1991 Office of the Registrar-General and the Office of Titles, (known as Land Victoria 2001 to 2014; Land Use Victoria 2014 - ct.) VA 862
1986 - 1991 Registry of Births, Deaths and Marriages (including 1983-1986 Assistant Government Statist, Registration of Births, Deaths and Marriages) VA 983
Related AgenciesRelated Agencies
Display entries per page
Date of Relationship Agency Title Agency Number
Groups containing this AgencyGroups containing this Agency
Display entries per page
Date of Relationship Group Title Group Number
1978 - 1991 Property and Services VRG 69